18th Pune International Film Festival
9th – 16th January, 2020

(Competition of film on Maharashtra Tribal)

Rules and Regulations

The following is an explanation of rules and regulations (“Rules and Regulations”) governing the submission of a film (hereafter called the “Film”) to Pune Film Foundation (hereafter called the “PFF”) the Tribal Research & Training Institute (hereafter called the “TRTI”) for consideration for the 2020 Pune International Film Festival (hereafter called the “PIFF”).

By agreeing to the Terms And Conditions, the person submitting the Film (hereafter called the “Applicant”) acknowledges that he or she has obtained consent from any and all owners, creators, writers, Producers and/or other authorized representatives of the Film (hereafter called the “Film’s Owners”) whose consent is required to submit the Film to PIFF, and has read and understood the submission rules and regulations set forth below:


The aim of the TRTI -SFC, is to select short films of cinematic, thematic and aesthetic excellence promoting TRTI.

TRIBAL RESEARCH AND TRAINING INSTITUTE, MAHARASHTRA STATE, PUNE, is an autonomous organization of the Government of Maharashtra,28, Queen's Garden, Near Old Circuit House, Band Garden Road, Camp, Pune, Maharashtra 411001.It was established under the centrally sponsored scheme in 1962. Tribal research and training institutions are working in the tribal-dominated states of the country to conduct research on various aspects of tribal subjects.

TRTI and PIFF is organizing the short film competition, a competition which will work as a catalyst in providing apt visibility to the festival goers as well as to Indian and international media, thereby helping promote the cause of TRTI. You can call ( +91 99233 17375 / 94046 12348) or visit the website of TRTI for more info-


CATEGORIES: (Chose ONE of the followings)

1. Tribal Palaces / Forts in Maharashtra
Maharashtra has a few tribal kingdoms, palaces and territories dating back from the past. The King of Gondwana, Aatram and his ancient palace In Aheri taluka district of Gadchiroli is still standing strong. Even new palace and their successors are located at the same place. The aged rituals and cultures, that takes place in such palaces are still followed. For example, the ‘Madiya Godi Dusshera' a big festival which is still celebrated in presence of the king. ' Jawahr' Kingdom, Tal. Jawahr- Dis. Palghar has Mukne Kale Mahadev is 1300 years old and still exist. Sadly Over a period of time this will become absolute.
Royal families in Maharashtra are found in Chandrapur, Kinwat, Salher, Shirpur and Kathi. It is in the need of the hour that the history before the British India era is to be written down as these royal states have not been properly mentioned in history.
We wish to make a short 5-7 minutes documentary recording the history of royal tribal families and kingdom before there is no tangible heritage to prove the stories of their glorious past.

2. Traditional Music Instruments of Maharashtra Tribes:
Tribal music and instruments have a prominent impact on our culture. Tribal people love music and have songs and dance for every celebration. They have unique instruments including Dhol, Nagada, Pawri, Tuntune, Sambal, Timki, Tarpa,Dhak, Basuri, Dafli, Bigulsanai, Thaalkathi etc. Most of them are made natural materials. However, these instruments are now vanishing due to modern & electronic advancement and urban influences.
TRTI understand the need to document and record musical cultures of tribals. Not only will that tell the story of tribal music but also record the musical history of tribals for future generation.

3. Traditional Costume culture of Maharashtra Tribes:,
Maharashtrian tribals are known for their unique style of dressing & ornament fashion which is adopted for the life in the woods. The traditional designs and simplicity shows the true richness of costumes that they wear. Painjan (anklets), Jodvi (toe ring) Nathni (nose ring) are some common names find their origin in tribal tradition.
Fashion within the tribals are susceptible to changes like every other fashion era. TRTI wants to documents this within a 5-7 minutes documentary that records present and past fashion linking it to styles used in urban areas.

4. Ancient / Traditional Herbs & Medical Practices of Maharashtra Tribes :
Tribal people have passed on the knowledge of its unique and which rich treasure of herbal heritage, from generation to generation, without having written records. As the habitat is in remote and dense jungle, the tribals have always been alienated from urban society’s modern facilities. Therefore, tribals could preserve their treasure trove of herbal medicine in an unwritten and non-documented format. Every tribe has its own Vaidya, a doctor, who still practices their own traditional methods to cure patients by the use of herbs.
More than society is trending towards using herbal medicine like tribals do. A 5-7 minutes documentary would describe how and what herbs are used by the tribals. In today’s world, where habitat changes quickly and climate change is apparent. It would be a very important documentary source.

5. Splendid /astonishing modernism in tribal Culture of Maharashtra:
Tribal culture is astonishingly modern in many ways. The modern world is talking about sustainability but tribals have an inbuilt sustainability in their culture. The complexity of man-woman relationship has been handled very simplistically by tribal culture. Similarly, the transience of human existence and it's being part of universal eco-system is also accepted with grace. The scientific discoveries of evolution are already depicted in tribal stories. Tribals live in the present and enjoy life as advised by modern day motivation speakers. The community living of tribal communities is a case study for so called team work of modern-day management.
Documenting tribal life would be an asset to urban man, the tribes and their children in the future.


The Films should be self contained. The angle and frame which captures the beauty is very important. It must entice the viewer to visit the place.

The following conditions must be fulfilled by all entries:

A.The film should have been produced in India in any format; can be submitted to the pre selection committee on a DVD format via shipping to the festival postal address with the entry form duly signed on above mention (B) subject only.

B.Short Films must be made in Marathi/Hindi [with English subtitles] or in English language, shot on any format or in a wider gauge or digital formats and due for release on a film/digital format are eligible. The subtitles should be in a neat and clearly visible font in the festival screening copy.

C.Selected films for TRTI- SFC will be requested to submit the festival screening copy in DVD, preferably Blue Ray format only. Preview screeners of the short films will not be returned to the applicant.

D.The applicant must submit the entry form along with preview copy before the deadline.

E.The Festival is not obliged to view late entries.

F.A maximum of three entries would be allowed from one applicant.

G.Although participants enjoy freedom of expression in creating their works, their productions must not contain:
1)Hateful, racist, sexist, offensive or defamatory statements.
2)Cause harm to anyone
3)Constitute an invasion of privacy.

H.For "Festival Premier" the film should not have been screened anywhere in India.

I.The accreditation for PIFF is granted to only to selected short film(s) in competition. It is exclusively reserved for producers, directors or actors of the registered short film.

Disqualification: The following films shall not be eligible.
1)A telefilm entered in its telecast format with breaks, advertisements, logos etc.
2)Dubbed versions are not eligible for entry.
3)PIFF reserves the right to refuse the registration of any work/film/person or institution for violating any of the above.
4)Participants must be the authors of the works; any plagiarism will result in automatic disqualification.



A.Each entry form shall be accompanied by the material detailed below:

1)One copy of synopsis of the film in English. The synopsis should not be more than 30 words for catalogue and 150 words for publicity on standard A-A bond paper. Catalogue writings are entirely at the discretion of the Festival (PIFF). 1. 3/5 Copies of (full) commentary or dialogues of the film.
2. b) If stock shots are used, mention about it and also mention their footage credit in the film.

2)One still from the film or more (either color or black and white depending on the film – no poster), which can be used in any publication, and a photo of the director(s), with permission for their use, as well as a list/transcription of the dialogue in both the original version and an English translation must be attached to entry form.

B.An affidavit shall be furnished by the applicant on a stamp paper of the value of Rs. 100/- duly verified, declaring that the information furnished in the entry form and other forms submitted is true to the best of his/her knowledge, that the DVD/blu ray/print of the short film being submitted as required. Please specify clearly in the Entry Form, which category you want the short film to be considered for the TRTI-SFC for the films Please tick the option.

C.The cover of the DVD should be labeled with the following details:

1) Title of the film
2) The full name of the Director
3) The full name of the Producer
4) Duration of the film
5) Original language of the film
6) Date of Censor Certification, if already censored
7) Whether the film is subtitled in English

D.The last date for receipt of applications (entry forms) along with Preview DVDs is 15th December 2019. In case 15th December is a holiday, the next working day will be treated as the last date for receipt of DVDs/entries. Applications received after the last date would be rejected.

E.The entry form must be printed, signed and sent to the Festival office by post. All entries must be sent to the following address:
1)Dr. Jabbar Patel, Chairman/ Director, Pune International Film Festival Flat No 1, Sarjai Building, Near Sai Baba mandir,Mukund Nagar, Pune -Satara road, Pune- 411037,India  Tel: +91 20 24264747 Email.

F.All cost for sending the copy/viewing/ screening material and accompanying material to the PIFF shall be borne by the applicant.

G.In case any of the requirements mentioned in this part of the Regulations are not completed by the applicant, the entry is liable to be rejected summarily. None of the above listed submission enclosures will be returned.

H.Publication authorization: By submitting a film, all Participants give PIFF the authorization to publish in PIFF and other catalogues and publications, as well as on the website, all the information, including photos entered and given during submission and for which the Participants are solely responsible. Also PIFF and TRTI will share the information with its Publicity partners.

I.Promotion: For promotion of the entire selection and of each selected short film, the PIFF and TRTI website is allowed to use any photo or digital film clip (less than 3' duration).

J.General scheduling and the timetabling of both public screenings, press & industry screenings are entirely at the discretion of the PIFF Management.


A.The applicant shall endeavor that the main cast and the Director of the film will attend the screening of the short film and address Press conference and also participate in the promotion process as and when required by the PIFF.

B.Copies for the competition sections will be retained by PIFF, Film Archive and TRTI for cultural, non-commercial, nonprofit festival and archival screenings in future.

C.After accepting the invitation to participate in the TRTI-SFC for the short films, the film cannot be withdrawn.


A.The SHORT FILMS will be selected by a duly constituted Selection committee. The Selection committee for selection shall comprise of 3 members (including the Chairperson).

B.PIFF will invite all the short films recommended by selection committee to present the short film at the festival for the final selection. Short films selected for the TRTI-SFC section will be announced on our website and at official press conference before the festival. Filmmakers selected to participate will be notified prior to the dates of the PIFF.

C.Any person directly or indirectly associated with any of the entries shall not be eligible to serve on any of the selection panel. Any person who is related either by blood or marriage to any of those whose work is to be adjudged shall not also be eligible to serve on the selection panel.

D.A person appointed as Chairperson or member of the selection panel shall make the Declaration in writing in the form given in these regulations.

E.The Director of PIFF and/or his/her nominee may be present at the time of the deliberations of the panels only to provide information/clarifications if any, required by the panels regarding the entries. They shall not participate in any of the deliberations.

F.The decision of the selection panel shall be final and no appeal or correspondence regarding their decision shall be entertained. Participation in the PIFF requires the unconditional adherence to its regulations as set out here.


A.PIFF and TRTI can also screen the film on the partner TV Channel subject to clearance by the Producer.

B.ARCHIVE: PIFF in association with TRTI is building an archive of Tribal short films. To this effect, all DVD's submitted to the Festival are kept and may be transferred to digital or any other format for improved storage purposes. They can be freely viewed in the PIFF / TRTI Film Archive Resource Center by the public.

C.PROMOTION OF THE SHORT FILMS: Programs composed of films from the official selection (especially prizewinning ones) may be circulated after the Festival for its promotion in India and abroad.

D.ACQUISITION OF FILM COPY: The PIFF and TRTI may request the producer for the right to acquire a print of any film selected, and especially prize-winning films, for its Film Archive. PIFF/TRTI undertakes to use these films exclusively for its own strictly cultural, non-commercial purposes.

E.The PIFF and TRTI can screen (at no cost to both organization), entire competition section/s of Short Films on reciprocal basis at other National or International film festivals as defined below. The film festivals in Indian must have been organized by State/Central Government or Statutory Bodies/organizations constituted by State or Central Government. The film festivals organized at the International level must be sponsored by respective Governments of respective countries.


A.The Jury for the TRTI -SFC will be composed of minimum three members [including the chairman] of which a majority will be from outside Maharashtra.

B.The decisions of the jury will be taken by a simple majority of the members present and voting. The jury can evolve its own rules for assessment of the entries. The Director of the Festival or his nominated person can attend the deliberations of the jury but shall neither participate nor vote.

C.No person in any way connected with the production or commercial exploitation of a competitive entry will be a member of the jury. All Members of the jury will refrain from releasing any articles or reviews to the press concerning the films submitted for their judgment until after the jury’s decisions have been formally published. During the festival an International/national jury selects the following Cash Awards will be given away in the SFC during PIFF 2020 for the three categories.

D.Special Jury Award [non cash]: The Jury will decide the categories.


1. TRTI – BEST SHORT FILM AWARD – Rs 1,00,000/- (one lakh only)

2: TRTI – BEST SHORT FILM AWARD- Rs 75,000/-(Seventy five thousand only)

3: TRTI – BEST SHORT FILM AWARD- Rs 50,000/-(Fifty thousand only)

Beneficiary should submit all necessary document for the cash Awards. All Transfer charges and other Taxes will be borne by beneficiary. The money will be directly remitted by TRTI to all beneficiaries.


AVAILABILITY of festival screening copy unless authorized by the Festival, prints/videos Must be made available for the whole festival period. Prints/videos must arrive to the festival office before 30th December,2019.


The sender is requested to inform the PIFF on the means of dispatch, date of shipment and Airway/courier bill number. The film must be sent prepaid by sender. No collect shipments are accepted unless authorized by the PIFF.  The Festival will only pay for the return transportation charges, excluding any additional costs for tax/Octroi and custom clearance in country of return.


A pro forma invoice must accompany the print/video stating the name of the sender, the title of the film, format, length, number of reels (if applicable) and whether it is in color or black and white.


All prints will be returned within four weeks after the PIFF. It is the responsibility of each participant to inform the Festival in due time on (any change in) the details of the return address as well as the desired date of arrival at the return address. In case there is no confirmation of the address within two weeks after the Festival, the screening copy will be returned to the print source of the film (as listed on the entry form). The Festival is not liable for any inconvenience this may cause.


The insurance of the copies comes into effect the moment the film has arrived at the Festival office or has been received by the shipping agent at Mumbai Airport. The insurance remains in effect until the film is reshipped. In case of damage to or loss of a film during the Festival, the Festival is only responsible for the costs involved in making a new print or replacing the damaged reel(s) based on the current laboratory rates for ordering a standard print.


Damage to the film print must be reported to the Festival in writing within a month after return and prior to any following screening. Any claims will be judged by the reported state of the print. The insurance does not cover any damage during normal screening use.


The PIFF/ TRTI or its representative will settle all non-specified cases within the terms of the present regulations and may allow special dispensation regarding justified and specific requests.


A.Entry and participation of short films implies unconditional acceptance of the regulations. In unspecified cases, the Festival Management will make a final decision. PIFF reserves the right to cancel any submission or take any suitable measure in the event of a breach of regulations or in response to any behavior disturbing the course of the Festival.

B.Exclusion: In cases of several film registrations by one organization, the number of granted badges will be decided by the PIFF management depending on the presence of the directors at the festival. Badges are strictly personal and under no circumstances may they be passed on to someone, lent or exchanged, at the risk of the offender losing all rights of access.

C.Any infringement of these Rules and Regulations, as well as non-respect of security rules, public order the police can entail at the PIFF venue, the immediate cancellation, temporary or permanent, of the Participant's badges, without any official warning, the total of which will remain the PIFF Venues. Where this is the case, the Participant is immediately required to return his/ her badge allowing access to the PIFF Venues.

D.PIFF provided that no claim of any kind would lie against the PIFF for their inability to screen a film due to technical or any other unforeseen reasons.


1.The Chairman of the PFF has the power to settle all cases not covered by the present rules and regulations. The venue of arbitration shall be at Pune, India.

2.Participation in the PIFF implies acceptance of all the aforementioned regulations and respect of pre-selection conditions.


Dr. Jabbar Patel,
Chairman/ Director,
Pune International Film Festival.
Flat No 1, Sarjai Building,
Near Sai Baba mandir,Mukund Nagar,
Pune - Satara road,
Pune - 411037, India.

Tel: +91 20 24264747

Click here to download Entry Form